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2018 AADR/CADR Annual Meeting, Ft. Lauderdale, Florida, USA (March 21-24, 2018)

Note: all submission (abstracts/session proposals) deadlines have passed.

For additional information or inquiries about abstracts/meeting proposals, please contact the AADR Meetings Department at meetings@iadr.org.


PRESENTER REGULATIONS

Participation

  • Submission of your paper carries with it the obligation for you to present your abstract at the time and in the mode indicated in your acceptance letter.

 

Failure to present:

  • January 17, 2018 is the deadline to withdraw an abstract without penalty. Unwarranted withdrawals after this deadline may be subject to penalty. Presenters who fail to present accepted papers may not submit papers for the next annual meeting, unless acceptable explanations are provided to the IADR Global Headquarters in writing prior to the start of the meeting (DO NOT notify the session chair). Lack of institutional or grant travel funding is not an acceptable explanation. Please communicate with the IADR Global Headquarters regarding any changes to your participation.

 

Presenter Agreement:

All presenters agree to the following conditions when submitting an abstract:

  1. Affirm that any work with human or animal subjects reported in the abstract complies with the guiding principles for experimental procedures found in the Declaration of Helsinki of the World Medical Association, and this research project has been duly cleared by my Institutional Review Board (IRB) or institutional Ethics committee or an equivalent ethical body.
  2. Affirm that the work has not been published or presented elsewhere prior to the meeting.
  3. Agree that if the abstract is accepted, IADR/AADR has permission to publish the abstract in printed and/or electronic formats.
  4. Agree to pre-register for the meeting and pay the appropriate registration fee by the presenter pre-registration deadline of January 17, 2018. Note: IADR membership and meeting registration are separate fees. Failure to pre-register by January 17, 2018 will result in the following:
    • You will not be allowed to present and your abstract will be withdrawn from the online Scientific Program and program materials.
    • The abstract will not be citable as being part of the Special Issue of the Journal of Dental Research.
     

FREQUENTLY ASKED QUESTIONS

  • Can I make changes to my abstract text after the deadline? No. IADR/AADR does not permit modifications to abstract text after the abstract deadline under any circumstances. Due to the high volume of submissions, it is not possible to allow changes. It is very important that you submit an error free abstract text.
  • If I forget to add an author, can I do so after the abstract deadline? Yes, you can still add an author if necessary by emailing the IADR Meetings Department. However, please make every attempt to add all authors during the abstract submission process. If you do make a mistake, please be sure to send your addition right away (no changes will be possible after December 12, 2016).
  • If my abstract is accepted, will I receive my presentation mode preference (oral/poster)? You were asked to submit your presentation mode preference at the time of submission (oral, poster, poster discussion or no preference). IADR makes every attempt to provide you with your first choice, but there is no guarantee as a number of programming factors must be taken into account during the programming finalization process.
  • Will IADR list my department in the Program Book? No. In general, IADR will only list the affiliation/institution of the presenting author in the Program Book due to space limitations. Please make every attempt to list your department/branch separately from your affiliation/institution record.
  • Will IADR edit my abstract? No. Once you submit your abstract, it will not be edited in any way for content. Typographical or grammatical errors that appear in your abstract submission will also appear in the final online Scientific Program. Abstracts may be formatted only to follow IADR publication guidelines or requirements.
  • What if I don't receive my notification letter? Does this mean my abstract was not accepted? No. IADR sends abstract notification letters (acceptance and non-acceptance) to all presenting authors. Sometimes email messages can be spam-blocked or sent to bulk folders so be sure to check those places first if you did not receive a scheduled notification. It is also helpful to add meetings@iadr.org to your safe sender recipient list in your email settings.
  • How do I know if my abstract was successfully received? You should have received a confirmation of submission email from the ScholarOne Abstracts site. This email is also available in your ScholarOne Abstracts Message Center.

 

SCIENTIFIC PROGRAM TIMELINE

June 30, 2017

Deadline for Scientific Groups/Networks to submit meeting officials to Global Headquarters.

July 5, 2017

Online abstract and meeting proposal submission sites open.

Aug. 31, 2017

Deadline for abstract submitters to apply for the English Language Assistance Program (ELAP).

Sept. 18, 2017

Deadline for session proposals (symposia, hands-on workshop and lunch & learnings) from Scientific Groups/Networks.

Deadline for Scientific Groups/Networks to submit keynote speakers.

Oct. 6, 2017

Meeting proposal notification letters emailed to organizers. (Organizers responsible for sharing decisions with their speakers).

Oct. 16, 2017

Deadline to submit an abstract (oral/poster).

Late-Oct. - December

Peer review process, program creation/scheduling, and final review by the Annual Session Committee.

mid-December 2017

Notification letters of status emailed to all abstract submission presenters. (Presenters responsible for sharing decisions with co-authors).

Jan. 17, 2018

Presenter pre-registration deadline. If a presenter is not pre-registered by the deadline date, his/her abstract will be automatically withdrawn from the program and will not be citable as part of the Special Issue of the Journal of Dental Research.

Deadline to withdraw an abstract without penalty. Unwarranted withdrawals after this deadline may be subject to penalty.

Late January, 2018

Presentation numbers emailed to presenters.

Feb. 1, 2018

Non-presenter pre-registration deadline.

March 21-24, 2018

AADR/CADR Annual Meeting in Ft. Lauderdale, Florida