All registrations are
subject to the cancellation policy. Cancellations must be made in writing by
the deadline date; telephone cancellations will NOT be accepted. Refunds or
credits will not be given for failure to attend, late arrival, unattended
events or early departure. Refunds will be processed 8-10 weeks after the
On or before February
5, 2018: Refund less $50 USD cancellation fee
After February 5, 2018: No refund
If you are unable to
attend the meeting because you were denied a visa, you will be granted a refund
only if you submit a copy of your visa rejection letter and proof that you
applied for a visa no later than two weeks after abstract notification letters
are sent (approximately December 27, 2017). Non-presenters are encouraged to
apply for a visa as soon as possible, but also no later than two weeks after
abstract notification letters are sent. If you meet these conditions, a refund
will be issued less the cancellation fee above.
Please note that no refunds
will be issued for additional fees paid for express shipping of invitation
letters and/or Accompanying Person registration cancellation due to visa
If you need to cancel
your event tickets (including Lunch & Learning, Mentoring/Networking Lunch,
Hands-on Workshop, Symposia or Dental Materials Group Reception), registration
for the AADR Pre-Conference Workshop, and/or Accompanying Person registration,
a full refund is available until February 5, 2018.
After that date, no refund is
available for these additional items
If a refund is
requested for both meeting registration and membership dues, both the
registration cancellation fee and the membership dues refund processing fees
will be withheld. If a refund by wire transfer is requested, please contact the
Global Headquarters for additional information and fees.
Without exception, all
valid requests for refunds must be received in writing no later than 15 days
after the end of the meeting.
Refunds will be
processed 8-10 weeks after the meeting. Refunds of $30 or less will be treated
as a contribution and will not be refunded. Refunds due to overpayment or
changes to an existing registration (such as from non-member to member rates)
will be subject to a $20 processing fee.
Express shipping fees for
invitation letters are non-refundable.
No refunds of less than $100 will be
issued by wire transfer. If a refund by wire transfer is requested, please
contact the Global Headquarters for additional information and fees. Also, see
AADR does not
allow meeting registration substitutions. Registration fees may not be
transferred to another person. Anyone unable to attend the meeting after having
paid must cancel his/her registration. The new registrant must then register
separately and pay the appropriate registration fee. If you are a presenter
substitution, the same policy applies. The original presenter must register for
the meeting and then cancel (refund amount less processing fee will depend on
when the cancellation occurs) before the substitution can be processed. The new
presenter must then register and pay the applicable rate.
the right to review each registration for the appropriateness of the selected
registration category and make any necessary corrections. For example, a
full-time faculty member that chooses the Accompanying Person or Student rate
will be corrected upon review. AADR reserves the right to charge his/her
credit card the difference in registration fees.