BYLAWS 1998/2007/2013/2015


Article I — Name and Purpose:

A.

The name of this organization shall be the Behavioral, Epidemiological and Health Services Research Group of the International Association for Dental Research (the Association), abbreviated BEHSR.*

B.

The purpose of this organization shall be to promote and encourage research in epidemiology and the behavioral, social, and health services sciences as they relate to dentistry. These scientific areas of concentration may include research on health professions and public education, epidemiology of oral diseases and conditions and their prevention, as well as other related subjects.


Article II — Membership:

A.

There shall be four types of membership in this organization.

  1. Active Member: Persons interested in research in epidemiology and the behavioral, social, and health services aspects of dentistry. Active membership in the BEHSR Group requires payment of dues by the end of the annual meeting and membership in the Association. For an active member to be eligible to vote in a BEHSR election, membership dues must have been paid during the previous calendar year.

  2. Honorary Member: Honorary Member: Persons who have demonstrated outstanding concern and noteworthy support for the goals of the BEHSR Group may be selected by the Executive Committee of BEHSR to become Honorary Members. All rights and privileges of active membership shall be extended to an Honorary Member if he or she is also a member of the Association.

  3. Student Member:Persons who are full-time students or residents currently enrolled in recognized academic institutions or programs and who are interested in epidemiology and the behavioral, social, and health services aspects of dental research. Student members must also be student members of the Association. Student members shall have the rights and privileges of active membership but shall pay no dues.

  4. Life Member:Persons who have been members of the BEHSR and who are currently retired from active research careers. Life membership is awarded by a majority vote of the Executive Committee upon application by the member, based on criteria specified by IADR. Life members shall have the rights and privileges of active membership but shall pay no dues.

B.

Changes in membership status:

  1. An Active member would become a Life member after a majority vote of the Executive Committee.

  2. Membership may be discontinued in the following ways:

    a.

    Resignation from the BEHSR Group.

    b.

    For non-payment of Group dues for one year.

    c.

    For violation of the bylaws, unprofessional conduct, or other just cause. Action for expulsion under this rule must originate in the Executive Committee, which must provide reasonable opportunity for the member to appear before them in his/her own behalf. Following such a hearing, the Executive Committee then may report its recommendations for action to the membership at an annual meeting, again providing reasonable opportunity for the member to appear on his/her behalf. A three-fourths vote of the members present and voting shall be required for expulsion.

     

 


Article III — Officers: 

A.

The officers of the BEHSR Group must have Active Membership status (See Article II, Section A.1.).

 

 

B.

Officers of the BEHSR Group and the length of their terms of office are:

  1. Immediate Past President – two years

  2. President - twoyears (succeeds to Immediate Past President)

  3. President-Elect - two years (succeeds to President)

  4. Secretary-Treasurer - three years

  5. Program Officer - one year

  6. Symposium Organizer - one year (succeeds to Program Officer)

  7. Six Directors - three years (two elected annually)

  8. Councilor to IADR – three years

  9. Alternate Councilor to IADR – three years

  10. Councilor to the AADR – three years

  11. Alternate Councilor to AADR – three years

C.

The persons holding the position of President-elect, Program Officer, or Director are elected by members of the BEHSR Group and may not succeed themselves.

 

 

D.

The person holding the position of Secretary-Treasurer is elected by members of the BEHSR Group and may succeed himself or herself.

 

 

E.

The Councilor to IADR, the Alternate Councilor to IADR, and the International (FDI) Councilor are appointed by the Executive Committee.

 

 

F.

The Councilor to AADR and Alternate Councilor to AADR is appointed by the AADR members of the Executive Committee and must be an AADR member.

 

 

G.

At least one of the two Directors elected annually shall be from outside North America.

 


Article IV — Committees:

A.

The Executive Committee shall consist of the officers of the BEHSR Group. This Committee shall select places and times for meetings and transact all other business of the BEHSR Group not specifically reserved to the general membership. The President of the BEHSR Group shall serve as chair of the Executive Committee.

 

 

B.

The Membership Committee shall consist of the Directors, with the third-year Directors as Co-Chairs. This Committee shall process and evaluate allapplications and make decisions based upon the criteria for membership appearing in Article II.

 

 

C.

The Program Committee shall consist of the Program Officer as chair, the Symposium Organizer, and the two first-year Directors. This committee shallarrange for and coordinate the annual program with the Association, including review of submitted abstracts. A Program-Officer-Elect will serve the first year as Symposium Organizer, then will succeed to Program Officer in the following year.

 

 

D.

The Nominations Committee shall consist of the Immediate Past President as chair, President, President-elect, the two third-year Directors.

 


Article V — Nomination of Officers:

A.

Criteria for BEHSR Group officers shall be as follows.

  1. Criteria for all elected positions:

    a.

    Candidate was a paid member of group in year prior to nomination.

    b.

    Candidate has attended at least one BEHSR group business meeting in previous two calendar years.

    c.

    Candidate is willing to make the commitment to attend future meetings (2–3) depending on length of term.

    d.

    Candidate has presented paper or poster, or coauthored a paper or poster presented in the BEHSR group within the last three years.

     

  2. For President-elect position:

    a.

    Candidate has demonstrated participation in the Group such as officer, committee member, abstract reviewer, lunch and learn group leader,session chair or co-chair, contributor to newsletter, or other activities.

  3. For Symposium Coordinator who succeeds to Program Chair:

    a.

    Same as President-elect position with the following additions:

    b.

    Candidate is willing to be an abstract reviewer during the year as Symposium Coordinator if candidate has no previous experience as a reviewer.

    c.

    Candidate has been a session Chairperson or Co-chairperson.

     

B.

Nominations Process

  1. A call for nominations will be distributed to the membership at least three months prior to the annual IADR meeting. This will be conducted by chair of the nominations committee.

  2. The membership submits names to the Nominations Committee at least two months prior to the annual IADR meeting.

  3. The Chairperson of the Nominations Committee reviews the names using the established criteria and will indicate members who meet the minimum standards for the position for which they have been nominated. The list will be sent to the members of the Nominations Committee who can add additional names of people that have not already been submitted. The list of eligible candidates for each position is generated.

  4. Each member of the Nominations Committee ranks the list of persons nominated for each position with “1” being most favorable. Each person on the list gets a rank.

  5. The ranks are forwarded to the Chairperson of the Nominations Committee.

  6. For each position, mean ranks are calculated for each person nominated.

  7. If there is a tie in the mean rank, the Nominations Chair will ask the Nominations Committee to rank those tied nominees.

  8. People are called in the order of their mean rank to see if they agree to become a candidate. The names of at least two candidates must appear on the ballot for each position for which an election is being held.

  9. Ballots are mailed or sent electronically to the membership at least four weeks prior to the annual meeting of the IADR. Descriptions of nominees are distributed with the ballot. Voting may be conducted electronically or by mail.

  10. Election results are announced at the annual meeting.

 


Article VI — Meetings:

A.

There shall be an annual meeting for the transaction of business. This meeting shall be in conjunction with the annual general session(s) of the Association.

B.

Additional scientific and/or business meetings may be scheduled at the discretion of the Executive Committee, or by a petition signed by at least 10 percent of the membership.

 


Article VII — Dues:

A.

The Executive Committee shall decide the amount of annual dues and authorize the Secretary-Treasurer to request payment from each member.

B.

Funds for the BEHSR Group may be expended only on general or specific authorization of the Executive Committee.

 


Article VIII — Parliamentary Authority:

A.

The rules contained in Robert’s Rules of Order or its equivalent shall govern this group in all cases to which they are applicable and in which they are not inconsistent with the bylaws or special rules of order of this Group.

 


Article IX— Adoption and Amendments:

Bylaws adopted at the BEHSR Group Business Meeting, Nice, France, June 25, 1998.

  1. Name change from Behavioral Sciences and Health Services Research approved during the IADR Council Meeting, New Orleans, Louisiana, USA, March 20, 2007.

  2. A new position of Alternate Councilor to AADR is added to the Executive Committee of the BEHSR Group. The position will be filled for a three-year term by appointment by the AADR members of the Executive Committee for a Group member who is an AADR member. Amendment approved during the BEHSR Business Meeting, Seattle, Washington, USA, March 21, 2013.

  3. The BEHSR Councilor to AADR and Alternate Councilor to AADR provide connection between the Epi-Forum and the BEHSR Group. This connection will be to oversee the creation and ongoing conduct of the Epi-Forum Committee. The Epi-Forum Committee will be comprised of at least five members to reflect representation of the BEHSR group (Councilor to AADR and Alternate Councilor to AADR), previous year Epi-Forum leader, current year Epi-Forum leader, and coming year Epi-Forum leader. The BEHSR Councilor to AADR and Alternate Councilor to AADR will appoint a leader/local arrangements person for each annual Epi-Forum to be held at the annual AADR meeting, who will in turn represent coming year, current and previous year leader of the Epi-forum (a three year term). Preference will be given to BEHSR members as leaders of the Epi-forum. The committee may be supplemented by other interested AADR members. The BEHSR group may assist with finances associated with the conduct of the Epi-forum if resources allow, but is not obligated to provide resources for the Epi-Forum. Amendment approved during the BEHSR Business Meeting, Seattle, Washington, USA, March 21, 2013.

  4. Term for Immediate Past President extended to two years.Amendment approved during the BEHSR Business Meeting, Boston, USA, March 12, 2015.

  5. Term for President extended to two years.Amendment approved during the BEHSR Business Meeting, Boston, USA, March 12, 2015.

  6. Term for President-elect extended to two years.Amendment approved during the BEHSR Business Meeting, Boston, USA, March 12, 2015.

  7. Term for Secretary/Treasurer extended to three years.Amendment approved during the BEHSR Business Meeting, Boston, USA, March 12, 2015.

  8. The BEHSR-supported Epi-Forum satellite symposia will be held for both IADR and AADR meetings; combined in the years when the meetings are joint and separate in the years when the IADR and AADR meetings are not combined. Both will comprise an epi-forum committee; involving the IADR councillor and IADR alternate councillor for the IADR epi-forum and AADR councillor and AADR alternate councillor for the AADR epi-forum, together with selected experts from the BEHSR membership. Amendment approved during the BEHSR Business Meeting, Boston, USA, March 12, 2015.

  9. Bylaws may be amended by a two-thirds vote of the members electronically through IADR, provided that notice of such amendment is given at least 30 days prior to the voting date and that sufficient resources are available to enable discussion. Amendment approved during the BEHSR Business Meeting, Boston, USA, March 12, 2015.