Education Research Group Constitution and Bylaws
Article I. Name
The name of this organization shall be THE EDUCATION RESEARCH GROUP. A Group of both the American Association for Dental Research and the International Association for Dental Research.
Article II. Objectives
In addition to the objectives of the AADR and the IADR, further objectives of this Group shall be:
1. To promote and encourage research in the methods and techniques for the teaching and knowledge transfer of the art and science of Dentistry from teacher to student in the academic, hospital, clinic and related environments.
2. To encourage and facilitate the presentation, discussion and publication of the related scientific Education Research papers.
3. To provide a forum and organization where all aspects of the latest "academic, didactic and tutorial" technology is assessed.
4. To encourage an interdisciplinary approach to the investigation of Education and Education Research as it relates to Dentistry and the related Health Sciences.
5. To attract dental educators, scientists and clinicians to research in the field of dental education research via related seminars and discussions.
6. Where appropriate disseminate and apply the research findings to "education" of the lay public and responsible institutional and governmental bodies.
Article III. Membership
Section I. Membership of the Group shall consist of:
1. Members in good standing of the AADR/IADR.
2. Any individual meeting the requirements of 1. above that has an interest in the interdisciplinary field of Education, Education research and applied techniques and technology.
3. There shall be two classes of membership:
a. Full member: who has paid the annual group membership dues, and will be entitled to all the rights and privileges of the Group.
b. Associate member: who is not a member of the AADR/IADR and is interested in Education and Education Research. The individual shall be sponsored by at least one member of the group. The associate member may voluntarily pay the annual dues. The associate member may not vote or hold office, and may attend the group meetings by invitation only.
c. No one shall be barred from membership because of race, creed or nationality.
4. Termination of membership: Membership may be terminated in any of the following ways:
a. By resignation.
b. No longer a member in good standing of the AADR/IADR.
c. For non-payment of Group dues and/or assessments for two consecutive years. Such termination shall be automatic, and effective on notification by the Secretary. A member dropped for this cause may be reinstated for membership by payment of all dues and assessments from the time of initial delinquency.
d. For violation of the Constitution, unprofessional conduct, or other just cause. Action for expulsion under this rule must originate in the Executive Committee, which must provide reasonable opportunity for the member to appear before them in person. Following such a hearing, the Executive Committee then may report the recommendation for action to the membership at an annual meeting, again providing reasonable opportunity for the member to appear in person. A three-fourths vote of the members present and voting shall be required for expulsion.
e. Members who meet the requirements for full membership but chooses to be "associate" members, regularly attend meetings as guests and who do not apply for full membership in a timely manner.
Article IV. Officers
1. The Group shall elect, from among its membership, by majority vote of those attending the Annual Business Meeting, the following officers for the terms indicated below:
President: two years
President Elect/Vice President: two years
Past President: two years [not elected]
Secretary: three years
Treasurer: three years
Editor: three years
Councilor: three years
Group Program Chair: two years, normally undertaken by the Past President [not elected]
These officers shall constitute the voting members of the Executive Committee.
Vacancies due to resignations or other reasons shall be filled in the following manner:
a. President: The Vice-President shall serve as President for the remaining term and shall thereafter remain in office for the following term.
b. Vice-President, Secretary, Treasurer, Editor, Councilor,: If a vacancy occurs, The Executive Committee shall appoint a successor to complete the unexpired term, however, such persons shall not automatically succeed to any higher office for the following term unless they are duly elected.
Article V. Duties of The Officers
1. The PRESIDENT shall be the presiding officer. The President may surrender the chair to another member of the Group during any session.
2. The VICE-PRESIDENT shall preside at all meetings of the Group in the absence of the President.
3. Either The SECRETARY or The TREASURER shall preside at all meetings of the Group in the absence of the President and Vice-President.
4. The SECRETARY shall keep minutes of all meetings, keep all records and prepare and bring to each meeting a correct official list of all classes of the Group. The Secretary shall also be responsible for the prescribed notification prior to the annual business meeting.
5. The TREASURER shall keep all necessary financial records, disburse and receive funds and send out annual dues statements. He/she shall turn over all financial records and other official documents and correspondence to his/her successor in a timely fashion.
6. The EDITOR shall be responsible for the publication of the Group Newsletter. In addition, the EDITOR shall be responsible for keeping the ERG website up-to-date.
7. The COUNCILLOR shall perform those duties as outlined in the Constitution and Bylaws of the IADR. When required and/or as directed by the President shall act as the liaison between the Officials of the AADR and the IADR.
Article VI. Executive Committee
The governing body of the EDUCATION RESEARCH GROUP shall be known as the EXECUTIVE COMMITTEE. This committee shall consist of the officers of the Group. The Immediate Past-President will be a member without a vote. Three voting officers of the Executive Committee, in attendance, shall constitute a quorum. The Executive Committee may meet at the call of the President at a time(s) between the annual business meeting of the AADR or when the AADR and the IADR meet concurrently.
Article VII. Meetings
1. A scientific program shall be arranged with the annual general session of the AADR and/or IADR.
2. There shall be an annual meeting for the transaction of business. This meeting shall be in conjunction with the annual general session of the AADR and/or IADR.
3. Additional scientific, special and/or business meetings may be scheduled at the discretion of the Executive Committee.
4. Presentation at the scientific program(s) should be encouraged to be submitted for publication in the appropriate Journals.
Article VII. Dues and Assessments
1. Meeting expenses and other operating expenses of this Group necessary for the orderly operation and in compliance with the purpose of the Group shall be determined by the Executive Committee (within the proposed annual Group budget) and after being pro-rated among the entire dues paying membership and approved by majority vote at the annual business meeting.
2. These dues and assessments shall be independent of the annual dues to the AADR and/or IADR. Annual dues shall be paid by 1 April of each year.
Article VIII. Parliamentary Authority
The rules contained in the latest edition in Sturgis' Rules of Order or its equivalent shall govern this Group in all cases in which they are applicable and in which they are not inconsistent with the Bylaws or special rules of order of this Group.
Article IX. Amendment
This Constitution may be amended by agreement of two-thirds of Executive Committee and changes noted as provisional until ratified at the next meeting of this Group. Notice of such amendment will be given at least 30 days prior to the meeting. Ratification will require majority two-thirds vote of those in attendance and eligible to vote on same. An approved amendment shall become a part of the Constitution at the close of the meeting at which it is formally approved.
A. Executive Committee
1. The Executive Committee shall be the legislative body of the group and shall transact all business not specifically reserved to the general membership, as set forth in the Constitution and By-Laws of the Group and shall perform such other functions as may be necessary in the transaction of business. When appropriate these actions may require the approval of the general membership at the annual business meeting.
2. Shall act as trustees of all funds and properties of the group, authorizing and controlling expenditures. It shall avoid the creation of any debt.
3. Shall prepare an annual budget for presentation to the annual business meeting of the group.
4. Shall receive reports from the Group Officers and Committees, and shall act upon the recommendations and resolutions contained in these reports.
B. Nominating and Awards Committee
1. Membership shall consist of the President-elect, as chair, one other member of the Executive Committee, the immediate Past President, and two members of the general membership. Initially the Organizing Committee shall nominate the first slate of officers based on recommendations of the membership. The following slates shall be nominated by the 5 members of the Nomination and Awards Committee.
2. This Committee shall, when appropriate, present an award or special recognition to a member or members of the Group for outstanding service, accomplishment or contribution to the group, AADR and/or IADR.
C. Program Committee
1. Membership shall be composed of the Program Officer, as chair, the President-elect and one or more members appointed by the President. The committee shall arrange and coordinate the scientific program(s) for the AADR and or IADR General session and meetings.
D. Ad Hoc Committee
1. The President may appoint an Ad Hoc committee at will. Tenure and termination of an AD Hoc committee will coincide with the term of office of the President who made the appointment.
2. All committees shall report directly to the President who at the appropriate time will announce the Committee's report, findings, recommendations etc. at the annual business meeting.
Nominations, Election and Installation of Officers.
1. The Nominating and Awards Committee shall nominate two members for each elective office. This committee prior to recommending a prospective candidate for office shall determine if that candidate will serve, if elected.
2. The announcement of the nominations shall, with the authorization of the President, be promulgated to the general membership by the Secretary-Treasurer prior to the next annual business meeting.
3. Additional nominations may be made by members of the group, and received by the Secretary-Treasurer prior to the next annual business meeting.
1. Nominations for each office shall be communicated by the Secretary-Treasurer to all full members in good standing. The results of the election shall be tallied and announced by the President at the next business meeting.
2. A majority of those voting shall be elected to each office.
1. Elected officers shall be installed and commence their term of office at the close of the annual Group meeting. The newly Installed President may call a meeting to conduct new business at his/her discretion.
Resignation, Vacancies in Offices and Committees
1. Officers and Committee members may resign by giving 30 days notice.
1. The remaining term of any officer or committee member shall be fulfilled as outlined in the Constitution, and Presidential appointment with the approval of the Executive Committee.
A. Proposal of Amendments
1. An amendment or annulment of the whole or part of the Bylaws may formally be proposed by the Executive Committee, or any individual member present at a duly announced business meeting. Proposals from the Executive Committee shall be submitted to the whole membership for ratification as an agenda item prior to the business meeting. The same requirement holds for an individual's proposed amendment.
2. In addition am amendment to the By-Laws may be permitted by holding a "Special" meeting within the annual business upon the unanimous vote of the members in attendance.
3. Amendments to the Constitution and/or By-Laws may be approved at an annual business meeting by a two-thirds vote, or more appropriate by "secret" mail ballot with results to be announced by the President at the appropriate business meeting.
Upon dissolution of the EDUCATION RESEARCH GROUP the Executive Committee, after making provision for payment of all debts and liabilities of the Group shall transfer all of the remaining assets to the AADR or IADR, to be used for such purposes as their respective Councils may see fit.
 This amendment scheduled to be ratified at the ERG Business meeting at IADR Brazil June 2012