The ERG Grant Overview

The ERG Grant Award Committee will consider proposals for up to $ 2,500 USD.

Proposals should address issues or questions relevant to dental education that lead to the promotion or dissemination of effective learning and/or teaching activities.

Grant applications are due on or before February 1 each year and should be sent by email to the ERG secretary. The ERG secretary’s contact email can be found on the ERG main page.

Grant recipients must complete their project within two years.  Upon completion of the project, the recipient is required to submit an abstract and present the project outcomes at a subsequent IADR meeting. Of the total $2,500 USD available, $500 USD may be designated towards the costs of travel to an IADR annual meeting for the presentation of project findings.

How to Apply

The proposal packet must include a cover sheet, project abstract, the full research proposal and the lead applicant’s curriculum vitae.

The Cover Sheet: The cover sheet must include the following: The Project title, lead investigator’s full name, postal and email address and telephone numbers. The names and contact details of any co-applicants should also be listed. Students and graduate students must include the contact details of their academic supervisor or mentor. 

Project Abstract: The abstract should be a brief summary of the project (no more than 300 words) and should introduce your topic and identify the purpose of the study or the research question you are trying to answer. Include an explanation of the methods you will employ to answer your research question, how the data will be analyzed and what is to be gained by this research.

The Research Proposal:  The proposal should be no more than 5 pages double spaced, using an 11 or 12 font size, and should introduce the reviewer to the problem, purpose, and significance of your study as well as the research question and hypothesis. You should also provide a brief explanation of the theory/principles guiding the study, a brief review of relevant literature, and the methodology you will use to gather your data (including sampling). Your proposal should identify whether ethics approval for your research has been received, is being sought, or whether this project is exempt from requiring ethics approval. It should be clear to the reviewer why you are seeking this funding and specifically how you plan to use the grant money. 

The format of the proposal should be as follows: 

  1. Introduction

  2. Statement of the Problem

  3. Purpose of the Study

  4. Research Question/Hypothesis

  5. Definition of Terms

  6. Review of the Literature

  7. Research Methodology/Design

  8. Data Collection and Analysis Procedures

  9. Timeline

  10. Significance

  11. Budget/Projected Expenses**

**Examples of the type of things the funds may be used for include but are not limited to essential software for data gathering/analysis, survey distribution, postage, supplies, or statistical analysis.

The Education Research Grant will NOT fund the following:

  • Purchase of computer or other electronic hardware, e.g. PCs;

  • Areas which are already partially funded elsewhere (e.g. Educational research projects funded by national agencies)

  • Conference registration fees;

  • Additional claims for taxes which is the responsibility of the grant holder;

  • Expenses incurred in excess of the original amount contracted for in writing.

  • University indirect or administrative costs

Curriculum Vitae: Please include the CV (not more than 2 pages A4) of the person applying for the grant. The CV must include basic job history, qualifications and highlight experience relevant to this study (e.g. publications, other grants, teaching etc.).

Projects may vary in length but should begin within three months of receipt of the grant and must be completed within two years of the date of the award.

Potential applicants with questions are encouraged to contact the ERG Secretary.  The secretary’s contact information can be found on the ERG main page.


How Proposals are Processed

Your proposal should be sent to the ERG secretary (see ERG website for the secretary’s contact information). The secretary will notify the applicant that the proposal has been received and forward the proposal on to the chair of the ERG Grant Committee. All proposals will be reviewed by three grant committee members. Reviews are based on the published criteria (see below).

Feedback will be provided to all both funded and unfunded proposals.

Criteria for Evaluating Proposals

The criteria applied in evaluating proposals will include:

  • Importance: The rationale and importance of the research are clearly stated.

  • Objectives: The purpose or hypotheses are clearly identified.

  • Research methodology: The critical steps in the methodology are identified and described adequately. The methodology is consistent with existing knowledge and relevant to the objectives. The sample sizes, controls, statistical tests are correctly chosen for the nature of the study.

  • Analysis: The approach to data analysis is clearly described.

  • Appropriateness of the proposal: The research proposal is relevant to dental education and the implications for education practice are discussed.

  • Justification for the grant: The funding requested is justified. The budget is good value for the money.

  • Timeline for completion: The proposed work is feasible and practical and the timetable is appropriate.

  • Qualifications of the applicant: The applicant provides evidence of appropriate expertise to carry out the proposal.

The Successful Proposal

A letter of agreement will be processed and signed by the ERG Grant Committee chair and the grant recipient. Payment will be made to the recipient institution in two installments; half at the commencement of the project and the remainder after recipients have completed the research and presented their project at an ERG session during an IADR annual meeting.

Please note, no member of the ERG committee (or anyone else) has the authority to extend the project timing or funding either verbally or in writing without formal processes occurring.