IADR ORAL SESSION CHAIR INSTRUCTIONS

Oral presentations will be presented using PowerPoint only. Each room will be equipped with a computer, an LCD projector and a mouse at the lectern to advance the slide. There will be technicians floating between rooms to aid with any questions. To learn more, please attend one of the Session Chair Orientation Sessions listed below:

Wednesday, July 14 or Friday, July 16
8:30 a.m. - 8:45 a.m.

DUTIES:

Before the meeting:

• Read each abstract in your session.
• Prepare 2-3 questions for each presenter to help stimulate interesting discussion.

Before the session:

• Attend the Orientation Session for Session Chairs.
• Arrive for your session 15 minutes early to familiarize yourself with the room, the AV equipment and the technician.
• Check the lectern for notices of any “no shows” or changes in presenters located in folder (the folder is also to be left at the lectern).

During the session:

• Identify yourself and your co-chair to the audience.
• Introduce each speaker by name only.
• Verify each presenter is wearing a badge. If not, please inform any IADR staff member immediately.
• Keep presenters on time. Each presenter has 10 minutes to present and five minutes for discussion. Give cues to the presenter. For example, at nine minutes stand up to alert the presenter they have one minute, at 10 minutes move toward the lectern, at 11 minutes interrupt the presenter and open the discussion.
• Lead and stimulate discussion by asking provocative questions.
• If a presenter is a “no show” fill the time with discussion or a recess. Do NOT move presenters forward to fill the gap.
• Keep track of the peak attendance of the session.

Following the session:

• Fill out the session evaluation form also located in the folder at the lectern. For this form you will need to have the names of any “no shows” or unscheduled presenter changes and the peak attendance of the session.