Meeting Location:

ExCeL London Convention Center
Royal Victoria Dock
1 Western Gateway
London E16 1XL
United Kingdom
Entrance: East entrance

Prince Regent DLR


Airport Information

London has five major airports in the metropolitan area: London City, London Gatwick, London Heathrow, London Luton and London Stansted. Together, they make the busiest airport system in the world by passenger numbers and the second busiest by aircraft movements. The airports serve a total of 14 domestic destinations and 396 international destinations.


London City Airport (LCY)

Address: Hartmann Rd, London E16 2PX, UK
Phone: +44 20 7646 0000
Distance from the convention center: 1.5 mile

London City Airport is the only airport actually located in London and is conveniently less than a mile from the ExCeL Centre. For European travelers, this is the ideal airport to fly in and out of for the 2018 IADR/PER General Session.


Heathrow Airport Limited (LHR)

Address: Longford TW6, UK
Phone: +44 20 3368 8968
Distance from the convention center: 24 miles

Heathrow airport has five (5) separate terminals. Make sure you know from which terminal your flight will land or depart.


  • The Paddington Line tube station serves Heathrow with the Heathrow Express, and the trip takes only 15 minutes. Several airlines now offer the option of checking in for your outbound flight at Paddington station before boarding the train to the airport. The Express serves all four Heathrow terminals. For Non-UK residents, you can book your London Heathrow Express tickets in advance and if you are only traveling between Terminals 1, 2, and 3, Heathrow Express offers a free shuttle.
  • Heathrow Connect, a 25-minute train trip, with departures every half hour. Heathrow Connect stops at Ealing Broadway, West Ealing, Southall, Hanwell, Hayes, and Harlington and Paddington Station. This is a more cost-conscious option but it does take longer than Heathrow Express.
  • Piccadilly line tube serves all terminals, and is the way to go if you are budget-minded. The trip takes an hour, and tickets are available at the luggage area. You’ll need the all-zone ticket (or the all-zone Travelcard).
  • Several large hotel chains have a "presence" at Heathrow. You can get to these hotels by using the Hotel Hoppa Bus
  • National Express dot2dot operate shuttles from both major London airports to hotels in the city, for about half the price of a taxi. Prices start from US $17.50 per person, with additional discounts for large groups. 
  • TaxiReservations airport transfer service: This service will drive you direct to most popular city centre hotels.
  • London Black Taxi. Private Hire Companies often add a waiting time/Car park surcharge to fares and black cabs charge more at night.


Gatwick Airport (LGW)

Address: Horley, Gatwick RH6 0NP, UK
Phone: +44 844 892 0322Website:
Distance from the convention center: 48 miles

Gatwick is smaller than Heathrow with only two (2) terminals, connected by a monorail service. It is also much easier to drive in and out of - especially for foreign visitors not used to driving on the left.


  • Gatwick Express runs very frequent shuttle trains to/from Victoria Station. 05:00 to midnight trains run every 15 minutes. The trip takes about 30 minutes. You can buy tickets online. There are also Thameslink trains from London Bridge, Farringdon and King's Cross.
  • Connex South Central trains run to/from Victoria. 
  • Flightline bus: Tickets are good for three months. 
  • Black taxi, or a slightly cheaper minicab. 
  • National Express dot2dot operate shuttles from both major London airports to hotels in the city.
  • TaxiReservations airport service will drive you direct to most popular city centre hotels.



VISA Information

The United Kingdom requires citizens of many foreign countries to obtain visas to enter the UK. If you are not a citizen and are intending to attend the 2018 IADR/PER General Session, please ensure that you obtain the correct visa to enter the country.

To find out whether you need a visa and how to apply to visit London, see the UK Border Agency website or check with your local British Embassy or other diplomatic representative before you travel. The rules change regularly, so you should check you have the most up to date information for your trip.

Following the recent referendum vote for the UK to leave the European Union, visa-free travel is still in place for citizens of member states of the European Union, including to and from the UK.

Obtaining a Visa

If you are required to have a visa for entry into the UK, it is your responsibility to apply for a passport, visa or any other required documents and to demonstrate to consular officials that you are properly classifiable as a visitor under the laws within the UK. IADR cannot assist attendees with the interview process, nor can anyone representing the sponsoring organizations call an embassy or consulate on your behalf to provide support for granting a visa. Should your application be denied, IADR can neither intervene in the process nor change the decision of the governmental agency.

Documents you must provide include:

  • A current passport or other valid travel identification (You will need a blank page on both sides in your passport for your visa and your passport must be valid for your entire stay in the UK.)
  • Evidence that you can support yourself during the trip, such as a bank statement or paycheck stubs from the last 6 months.
  • You’ll also need to provide a certified translation of any documents that aren’t in English or Welsh.

Where to send your documents:

  • You’ll be told where to send your documents once you apply.
  • Any original documents you submit as part of your application will be sent back to you.

Additional Information needed:

  • The dates you are planning to travel to the UK.
  • Details of where you will be staying during your visit.
  • How much you think/estimate your total trip to cost.
  • Your current home address and how long you have lived there.
  • Your parent’s names and dates of birth.
  • Your yearly income.

You might also need:

  • Details of your travel history for the past 10 years (as shown in your passport)
  • Your employer’s address and telephone number.
  • Your partner’s name, date of birth and passport number.
  • The name and address of anyone who may be paying for part or all of your trip.
  • The name, address and passport number of any family members you have (if applicable) living in the UK
  • Details of any criminal, civil or immigration offenses you have committed.

Apply Online using the convenient Online Visa Application Form.

You will need to have your fingerprints and photography (known as biometric information) taken at a visa application centre as part of your application.  Visit the Visa Application Centres for a full list by country. 

You may request a letter of invitation after paying for IADR registration. Letters will be sent to those that are registered and fully paid. All expenses involved with attending the conference are the responsibility of the attending party. If your visa application is denied (provided you applied by the deadlines set forth in the IADR Cancellation Policy) and IADR receives a copy of the denial by email to your registration fee will be refunded, less a $50 USD cancellation fee.

Registering with Your Embassy

IADR suggests that tourists register with their country’s consulate or embassy when traveling.

Helpful Links

Standard Visitor Visa
Visas and Immigration
UK Customs Allowances
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