2020 IADR/AADR/CADR General Session (March 18-21, 2020), Washington D.C., USA.

Presentation Guidelines

Equipment

PowerPoint Guidelines

  

GUIDELINES FOR ORAL PRESENTATIONS 

  • Abstract presenters (excludes symposia/hands-on workshops/keynote speakers) have ten (10) minutes for presentation and five (5) minutes for the discussion. The session chair will hold you to this time. It is advisable to rehearse your presentation prior to the meeting to ascertain that the time is not exceeded.
  • Presenters should arrive prior to the start of the session to check in with the oral session chair.

PERSONAL LAPTOPS WILL NOT BE PERMITTED IN ORAL SESSION ROOMS. Use of personal devices in the session rooms is disruptive to the flow of the session in addition to making the overall General Session network connections less secure. All presentations must be either pre-uploaded prior to arrival at the meeting or pre-uploaded in the Speaker Ready Room.


Presentation requirements:

  • All presenters are required to include a slide listing any conflict of interest disclosures. Financial disclosure includes any commercial funding you receive from a company whose product(s) you are discussing. Read the IADR/AADR Policy on Full Disclosure. If there are no conflicts of interest to report, please indicate on the slide. 
  • Presenters should mention the sponsors of their research, if applicable, in their presentation.
  • The presentations should cover the same material as reported in the abstract.
  • If you are both a symposium speaker and a presenter at this meeting, do not repeat symposium material in your individual presentation.
  • You must be knowledgeable in your subject and answer questions during your presentation.

Presentation requirements:

  • Give an opening statement to acquaint the audience with the nature and purpose of the study.
  • Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.
  • Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
  • Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
  • Please be sure to be present in the session room for the 15-minute discussion period(s), if scheduled.
  • Presenters are requested to have copies of their presentation available as handouts. This is not mandatory, just an option for the presenter, to increase the impact of the presentation.

Equipment:

  • Each oral session room will be equipped with a PC (all computer presentations will be operated by the presenter), an LCD projector, a screen, a lapel microphone and an aisle microphone. You may not bring equipment from an outside source such as a personal laptop. If your presentation requires additional equipment, you must contact the Meetings Department (meetings@iadr.org) prior to the start of the meeting, and you will be responsible for any charges incurred. Your presentation will be posted on the PC desktop in your assigned room just prior to your session time.
  • Without proper use of the lavaliere/lapel microphone, your audience will not hear you. The microphone must be clipped "knot high" on the side closest to the screen. As you turn your head toward the screen, slightly turn your upper body so the microphone travels with you.

 

Speaker Ready Room:

  • All oral presenters must check in at the Speaker Ready Room prior to their presentations. The room will be equipped with rehearsal stations for computer workstations for PowerPoint presenters. Any PowerPoint presenter who has not pre-submitted his/her presentation must bring it, on a USB drive to the Speaker Ready Room, at least 24 hours prior to the presentation to have it uploaded onto the server. Please bring a picture ID when you check in at the Speaker Ready Room. Your presentation will be sent to your assigned meeting room from the Speaker Ready Room. DO NOT plan to download your presentation directly in your assigned meeting room. To avoid waiting in the Speaker Ready Room, you may wish to avoid peak times.

 

PowerPoint Presentation:

  • Oral Session Presenters will use PowerPoint presentations in a 16:9 ratio. Presentations created in another format will be required to be converted.
  • Personal laptops are not permitted in the session rooms. 
  • All presentations will be loaded on a server (in the Speaker Ready Room) and distributed to the appropriate oral session room to be presented from the equipment in the room.
  • Additional information regarding formatting of your presentation will be available in the online pre-upload site.