Presentation Times

Presenter Guidelines

Poster Design

 

POSTER SIZE

The board will be used VERTICALLY.  Dimensions of the poster board are 7 feet high x 3 feet wide. Posters should be created smaller than the maximum dimensions. 


POSTER PRESENTATION TIMES

Day of Presentation Mount Posters Poster Viewing Time Remove Posters
Thursday, March 19
Thursday, March 19
7:30 a.m. - 8 a.m.
Thursday, March 19
8 a.m. - 5 p.m.
Thursday, March 19
5 p.m. - 5:15 p.m.
Friday, March 20
Friday, March 20
7:30 a.m. - 8 a.m.
Friday, March 20
8 a.m. - 5 p.m.
Friday, March 20
5 p.m. - 5:15 p.m.
Saturday, March 21
Saturday, March 21
7:30 a.m. - 8 a.m.
Saturday, March 21
8 a.m. - 5 p.m.
Saturday, March 21
5 p.m. - 5:15 p.m.


ADHESIVE

Presenters are required to bring their own adhesive for their poster. IADR suggests reusable command strips. Take into consideration the poster material and size when planning the amount of adhesive to bring.

Posters should not be a sticker or self-adhere to the board. Your poster should be able to be easily removed in one piece as you are expected to take it with you during poster removal.   

POSTER PRESENTATION GUIDELINES

Include on your poster:

  • Presentation number of the abstract, title and author(s) must be included on the poster.
  • Final Presentation Number: In late January 2020, after the presenter pre-registration deadline, accepted and registered presenters, will receive a FINAL PRESENTATION NUMBER for their poster presentation. The Final Presentation Number will be used to locate their poster board in the poster and identify the poster in the Program Book, online program and meeting app. You must incorporate your Presentation Number into your poster display.
  • The presentation must cover the same material as the abstract submitted but does not need to include the submitted abstract.

POSTER DESIGN

  • Avoid dark background for text boxes. Dark text on white it the easiest for most people to read. 
  • Make sure that details on graphs and photographs can be comfortably viewed from 6 feet away.
  • Briefly describe procedures and materials. Define all trade names first then use generic names throughout. All compounds and drugs must be identified. 
  • Please do not write or paint on the poster board. Attach a small photograph of yourself to the poster so other participants can recognize you as the presenter
  • A series of typewritten sheets attached to the poster board is not an acceptable poster.
  • QUICK RESPONSE (QR) Codes: Though not required, IADR permits you to create and use QR codes in conjunction with your poster as a method of sharing more information, or a digital version of the poster or materials associated with your research, with meeting delegates. Click here for suggestions on how to create a poster in billboard style incorporating a QR Code. (Templates for the billboard style vertical poster are available here)
     
    QR codes are two-dimensional bar codes that are intended for rapid decoding of content. Through the use of a QR code reader, these codes can be scanned by smartphone users to secure the encoded information. QR codes can contain URLs, contact information, coordinates, email addresses, phone numbers, SMS messages and even just plain text.
     
    To create a QR code, enter “QR Code Generator” into your search engine of your smart phone’s app store to find the right one for you.

Additional tips for effective poster design*: 

Designing conference posters, by Colin Purrington, displays a portrait (vertical) template, recommendations for do's and don’ts in poster design.

The Better Posters blog provides subjective resources regarding different approaches to designing scientific posters for presentation. 

Suggestions and templates for creating a portrait (vertical) billboard style poster incorporating a QR Code are available at the Better Scientific Poster OSF created by Mike Morrison.

*IADR does not require or endorse any of the poster creation and design opinions expressed on these third-party platforms. 

What to expect onsite on the day of your presentation:

Set-up

  • When receiving badge at registration presenters should secure a Poster Presenter ribbon corresponding with the day of presentation to wear during the meeting. This ribbon will allow presenters access to the poster hall to set up and tear down posters then when the hall is closed. You will not be allowed entrance into the hall without the proper ribbon.
  • During poster set-up, look for your final presentation number on the side of the poster board. DO NOT remove the number sign, since others will need to use that information to find their poster location throughout the meeting.
  • Friends and colleagues cannot set up your poster for you.
  • You must set-up your poster during the designated times. No exceptions will be allowed.

During Presentation

  • You are required to stay at your poster at your assigned presentation time only. You are not required to during the entire viewing time. The IADR keeps track of presenters that are not at their poster for the duration of the session. Co-authors and/or mentors may be available to assist in answering questions however, they may not present the paper.
  • You must be knowledgeable in your subject and answer questions during your presentation.
  • If you are both a symposium speaker and a poster presenter at this meeting do not repeat symposium material in your individual presentation.
  • If applicable, presenters should mention the sponsors of their research in their presentation.
  • Presenters may have copies of their presentation available as handouts. This is not mandatory, just an option for the presenter to increase the impact of the presentation.

During tear down

  • Posters must remain up until the time specified for tear down in the above table.
  • You must tear down your poster during the designated times. No exceptions will be allowed.