Information for Session Proposals

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Information for Session Proposals

ScholarOne Abstracts: Steps for Submitting a Session Proposal

Session Proposal Submission Deadline: November 16, 2020

The International Association for Dental Research (IADR) is excited to announce the opening of the ScholarOne Session Proposal submission site for the 2021 IADR/AADR/CADR General Session & Exhibition.

Review the Session Proposal Guidelines prior to beginning your abstract submission.

SUBMIT YOUR SESSION PROPOSAL NOW

Guidelines for Session Proposals: Review the 2021 IADR/AADR/CADR General Session Guidelines for Session Proposals in full prior to beginning your abstract submission.
New! For 2021 IADR/AADR/CADR General Session
Frequently asked Questions
Instructions for Submitting Session Proposals
ScholarOne Abstracts: Steps for Submitting a Session Proposal

New! for the 2021 IADR/AADR/CADR General Session:

Hybrid meeting format: Virtual Components & Recordings:

TThe 2021 IADR/AADR/CADR General Session will be hybrid, with some in-person and some virtual components. Virtual components may incorporate live stream presentations, simulcast presentations, pre-recorded presentations, or any combination of these elements. This format will enable individuals to participate in the 2021 General Session either in-person or virtually. To ensure each potential attendees’ experience is robust, all session proposals must have full participation in virtual components from speakers, Chairs and Organizer/Chairs. This will require compliance as follows:

Organizers extending tentative invitations to speakers included on the session proposal.
- Tentative invitations to speakers should request confirmation regarding whether or not the speaker would participate in the virtual components of the hybrid meeting.
- Accurate, long-term email addresses must be provided for each tentative speaker at the time of submission. Placeholder email addresses or use of Organizers contact information for speakers will not be permitted.
Full participation in virtual components includes recording for post-presentation availability on IADR hybrid meeting platform for at minimum 90 days for registered attendees
Organizers, Chairs and speakers will be required to complete training on virtual presentation and how to utilize the IADR hybrid meeting platform prior to the start of the meeting.

The IADR/AADR Annual Session Committee reserves the right to issue a provisional decision on all session proposal types contingent on obtaining full compliance in virtual components from all participants.

Permitting submission of session proposals accepted for 2020 IADR/AADR/CADR General Session

Session proposals accepted for presentation at the canceled 2020 IADR/AADR/CADR General Session are permitted to be re-submitted for presentation consideration for the 2021 IADR/AADR/CADR General Session. Acceptance into the 2020 General Session does not guarantee acceptance into the 2021 General Session.

Log in through Member Portal section:

All Session Proposal submitters, member and non-member, will access the site through the Member Portal of the IADR web site. If you are not a member, you will need to create an account in order to submit a session proposal for presentation consideration. NOTE: Creating an account for abstract submission does not equate to becoming a member or renewing membership to the IADR/AADR. This is a separate action.

Upon creating your account and logging in at https://www.iadr.org/My-IADR, please find the link to submit your abstract in the area of the website below.

submission

This action will take you directly to the ScholarOne Abstract submission site. You will see this page when you are in the ScholarOne Abstracts site:

submission

ScholarOne Abstracts: Steps for Submitting a Session Proposal

Session Proposal FAQs:

When is the Session Proposal Submission deadline?

Monday, November 16, 2020 (11:59 p.m. PST).

Do I need to be a member of IADR to submit session proposal?

No.

How do I access the session proposal submission site?

All abstract submitters, member and non-member, must access the site through the Member Portal of the IADR website at https://www.iadr.org/My-IADR.

How do I know if my session proposal was successfully received?

In Step 4: Review & Submit, you will be asked to review all information you have entered for your session proposal. Incomplete steps will be highlighted and you will not be able to proceed to submit until the required steps are complete. Once all steps are complete and the proof has been viewed, click the Submit button. A confirmation of successful submission will be sent to the submitter and all listed Add Speakers.

How do I find the correct person to approach for Scientific Group/Network Sponsorship?

IADR/AADR Members may view the corresponding session proposal volunteers (Session Proposal Coordinator/Symposia Coordinator/Lunch & Learning Coordinator) after login in the Scientific Group/Network Officer listings. Non-members must contact meetings@iadr.org.

Requests for sponsorship must be received by the Scientific Group/Networks by no later than November 2, 2020. Additional details maybe found in the full Guidelines for Session Proposals.

What is Scientific Group/Network sponsorship? Is it required?

Scientific Group/Network sponsorship can either indicate 1) the Group/Network will assist the session proposal Organizer financially (speaker registration, travel and hotel accommodations); or 2) the Group/Network acknowledges the science presented in session is of relevance to their members though they will not provide financial assistance. Organizers should be clear on which type of sponsorship they are requesting of the Scientific Group/Network when contacting the Group/Network Session Proposal Coordinator.

Scientific Group/Network Sponsorship is required.

I have Scientific Group/Network sponsorship. What is the next step?

In order to be formally considered for presentation by the Annual Session Committee, the full session proposal must be submitted to the online session proposal system by the November 16, 2020 deadline.

Is there a word limit imposed on the session title or session proposal description body?

Yes, all session proposal titles are required to be 10 words or less. The session proposal description limits are specific to the session proposal types as outlined in the Guidelines for Session Proposals.

Information for Session Proposal Submitters

Information for Session Proposal Submitters

Session Proposal Submission Deadline: November 16, 2020

Instructions for Submitting Session Proposals

Instructions for Submitting Session Proposals