2023 IADR/LAR General Session with WCPD Registration

• Accompanying Person

  Accompanying persons are non-dentists, non-researchers, non-IADR members who may be traveling with a meeting delegate and who have no scientific or educational interest in the meeting. Meeting delegates' students, lab technicians, colleagues, past IADR members, co-authors, exhibitor personnel, dental product company employees, etc., do not qualify as accompanying persons and are required to pay the appropriate registration fee if they wish to attend. Accompanying persons are not eligible to earn continuing education credits and will not receive a certificate of attendance for the meeting. 

  If your accompanying person wishes to hear your presentation, he or she must register and pay the $70 fee and receive a special color-coded ribbon on site. The ribbon will admit an accompanying person to for one day of the meeting only and will not be honored at any other time during the meeting. Anyone who wishes to attend more than one day of the meeting is considered to have more than a "personal" interest in dental research and will be required to pay the appropriate fee.

  Accompanying Person registration is $70 USD

• Online Registration Safety

  IADR/LAR General Session with WCPD registration does not solicit. Tech-savvy scammers create fake reservations and websites that look legitimate. If you book through these sites, you run the risk of arriving and not having a registration and may jeopardize your personal information. Make sure you are starting from an iadr.org webpage when you begin registration. Never book from an email that does not come from an iadr.org email address. 

  Unless you have initiated the communication, please do not provide anyone with your personal information, especially your credit card number.

Refund, Cancellation and Substitution Policy

• Cancellation Policy

  All registrations are subject to the cancellation policy. Cancellations must be made in the online request form by the deadline date; telephone cancellations will NOT be accepted. Refunds or credits will not be given for failure to attend events. Refunds will be processed no later than 8-10 weeks after the meeting.

  DEADLINE DATE: May 1, 2023.
  On or before May 1, 2023: Refund less $50 USD cancellation fee.

  Note that no refunds will be issued for additional fees paid for express shipping of invitation letters for registration cancellation due to visa denial or government-imposed travel restrictions.

  All refund requests and requests must be completed through the following form: 
  https://www.iadr.org/2023iags/abstractwithdraw-change-refund 

  If you are unable to attend the meeting because you were denied a visa, you will be granted a refund only if you submit a copy of your visa rejection letter and proof that you applied for a visa no later than two weeks after abstract notification letters are sent (approximately March 21, 2023). Non-presenters are encouraged to apply for a visa as soon as possible, but also no later than two weeks after abstract notification letters are sent. If you meet these conditions, a refund will be issued less the cancellation fee above. Please note that no refunds will be issued for additional fees paid for express shipping of invitation letters and/or Accompanying Person registration cancellation due to visa denial.

  If you need to cancel your event tickets (including Focused Learning Sessions, Meet-a-Mentor, Hands-on Workshops, or Symposia), registration for the IADR Academy, and/or Accompanying Person registration, a full refund is available until May 1, 2023.

  Without exception, all valid requests for refunds must be received in writing no later than 15 days after the end of the meeting.

  In the event the in-person components of the meeting cannot be held, all registrations will be for virtual attendance and will not be eligible for a refund. 
   

• Refund Policy

  Refunds will be processed no later than 8 weeks after the meeting. Refunds of $30 or less will be treated as a contribution and will not be refunded. Refunds due to overpayment or changes to an existing registration (such as from non-member to member rates) will be subject to a $20 processing fee. No refunds of less than $100 will be issued by wire transfer. If a refund by wire transfer is requested, please contact the Global Headquarters for additional information and fees. 

• Substitution Policy

  IADR does not allow meeting registration substitutions. Registration fees may not be transferred to another person. Anyone unable to attend the meeting after having paid must cancel his/her registration. The new registrant must then register separately and pay the appropriate registration fee. If you are a presenter substitution, the same policy applies. The original presenter must register for the meeting and then cancel (refund amount less processing fee will depend on when the cancellation occurs) before the substitution can be processed. The new presenter must then register and pay the applicable rate.

• Financial Disclaimer

  IADR reserves the right to review each registration for the appropriateness of the selected registration category and make any necessary corrections. For example, a full-time faculty member that chooses the Student rate will be corrected upon review. IADR reserves the right to charge his/her credit card the difference in registration fees.

• COVID-19 Information

  Masks
  The World Health Organization recommends masks as part of a comprehensive strategy of measures to suppress transmission.  Currently (01/18/2023), the Columbia government is stating masking is not required in municipalities with a record of vaccination coverage greater than 70% and at least 40% booster doses, masks will also not be required in closed spaces, with the exception of health services, nursing homes and all modes of transport.  Bogotá, exceeds the 70% threshold.  However, people may choose to wear a mask at any time to protect yourself and others.  
  As General Session attendees will be arriving from regions all over the world, including regions with high community transmission, the IADR strongly recommends the use of high-quality masks at all events.

• Proof of COVID-19 Vaccination

  IADR/LAR/WCPD are partnering with a third-party company to verify vaccination status and to ensure that privacy protocols are implemented throughout the verification process. 

• Photo Release

  The IADR reserves the right to photograph, videotape, and otherwise capture events and participants of the 2023 IADR/LAR General Session & Exhibition with WCPD for unrestricted, nonexclusive, perpetual use in all media and forms of communication whether now existing or hereafter developed. By attending the General Session, you acknowledge and agree that IADR may use such images and recordings without your written permission or paying you compensation, and you permanently release IADR, and their respective successors and assigns, from any and all claims and liability arising from or relating to the making and use of such images and recordings.