Virtual Oral Presenter Information

Virtual Poster Presenter Information

IADR Recording Guidelines

All presentations scheduled for the 2021 IADR/AADR/CADR General Session are in Eastern Daylight Time (-4 UTC). 

 

Note: all submission (abstracts/meeting proposals) deadlines have passed. 

  • Abstract notification emails were sent to PRESENTING AUTHORS ONLY on April 28, 2021. Presentation date and time will be included in all acceptance letters. 
  • All presenting authors are required to complete registration for the meeting by the presenter pre-registration deadline of May 17, 2021 as outlined in the Call for Abstracts and agreed upon at the time of abstract submission.  
  • Abstract Withdraw/Presenter Change Request & Refund Request Form – The required form to request a presenter change or withdrawal of an abstract. If you are making a presenter change request, please note that individuals may present only one abstract (excluding Symposia and Keynote Speakers); additionally, requests should be made well in advance of the presenter pre-registration deadline of May 17, 2021.  
  • Any plans to make changes to the designated presenter must be communicated to the IADR Global Headquarters for approval at all times.  
  • IADR/AADR Policy on Full Disclosure - All presenters must abide by this policy along with the IADR/AADR Abstract Licensing Policy. All speakers of oral and symposia presentations are required to include a slide listing any conflict of interest disclosures. Poster presentations must also include a conflict of interest statement.  
  • View Presenter Regulations
  • Frequently Asked Abstract Questions 

 

PRESENTER REGULATIONS

Participation:

  • Submission of your abstract carries with it the obligation for you to present your abstract at the time and in the mode indicated in your acceptance letter.
  • All presenters are required to read and comply with the IADR Professional Conduct at Meetings Policy at the time of registration completion. 
  • All registered accepted presenters are required to pre-upload their presentations to the IADR Abstract Gallery when instructed. 

 

Failure to Present:

  • May 17, 2021 is the deadline to withdraw an abstract without penalty. Unwarranted withdrawals after this deadline may be subject to penalty. Presenters who fail to present accepted papers may not submit papers for the next annual meeting, unless acceptable explanations are provided to the IADR Global Headquarters in writing prior to the start of the meeting. Notifying the session chair is not sufficient. Lack of institutional or grant travel funding is not an acceptable explanation. Please communicate with the IADR Global Headquarters regarding any changes to your participation

 

Presenter Agreement:

All presenters agree to the following conditions when submitting an abstract:

  1. Affirm that any work with human or animal subjects reported in the abstract complies with the guiding principles for experimental procedures found in the Declaration of Helsinki of the World Medical Association, and this research project has been duly cleared by my Institutional Review Board (IRB) or institutional Ethics committee or an equivalent ethical body. 
  2. Affirm that the work has not been published or presented elsewhere prior to the meeting. 
  3. Agree that if the abstract is accepted, IADR/AADR has permission to publish the abstract in printed and/or electronic formats. 
  4. Agree to pre-register for the meeting and pay the appropriate registration fee by the presenter pre-registration deadline of May 17, 2021. Note: IADR membership and meeting registration are separate fees and transactions. Failure to pre-register by May 17, 2021 will result in the following: 
    • You will not be allowed to present and your abstract will be withdrawn from the online Scientific Program and program materials. 
    • The abstract will not be citable as being part of an online Special Issue of the Journal of Dental Research

 

NEW! IADR ABSTRACT GALLERY 

As part of the Virtual Experience, meeting delegates will be able to browse the IADR Abstract Gallery for the duration of the platform being live. This gallery is a repository of all abstract presentations that are part of the meeting, inclusive of both oral and poster presentations. This extended visibility for abstract presenters is a key advantage of this new meeting format, extending the time presenters can interact and share research with other meeting attendees from around the world. 

In order for presenters and other meeting attendees to have an engaging experience, oral and poster presenters are required to pre-upload their presentations prior to the meeting. For presentation instructions based on assigned presentation mode use the appropriate link for oral presentations or poster presentations. Additional details about presentation upload will be provided to the registered presenter after the May 17, 2021 presenter pre-registration deadline.  

 

FREQUENTLY ASKED QUESTIONS

  • When will I get instructions on uploading my presentation for the IADR Abstract Gallery? Instructions on how to upload your presentation for the IADR Abstract Gallery will be provided to the registered presenter after the May 17, 2021 presenter pre-registration deadline.  
  • My email address changed since abstract submission. How do I update it? Please send an email to meetings@iadr.org to request an email address update on the abstract. Also, presenters can update their email in ScholarOne Abstracts after log in by clicking the arrow to the right of their name and selecting Contact Information.  
  • Does my email address need to be the same on the presentation and on my registration? Yes. The presenter’s email address must be the same on the abstract and on their registration for the system to recognize them correctly.  
  • Can I make changes to my abstract text after the deadline? No. IADR/AADR does not permit modifications to abstract text after the abstract deadline under any circumstances.  
  • If I forget to add an author, can I do so after the abstract deadline? Yes, you can still add an author if necessary by emailing the IADR Meetings Department. You will need to provide the abstract control ID, the co-author’s name, email address and affiliation information to be provided with additional assistanct.  
  • If my abstract is accepted, will I receive my presentation mode preference (oral/poster)? You were asked to submit your presentation mode preference at the time of submission (oral, poster). IADR makes every attempt to provide you with your first choice, but there is no guarantee as a number of programming factors must be taken into account during the programming finalization process. As outlined in the Call for Abstracts, the Group Program Chair assigns the final presentation mode.  
  • Will IADR list my department on the meeting platform? No. In general, IADR will only list the affiliation/institution of the presenting author. Please make every attempt to list your department/branch separately from your affiliation/institution record. 
  • Will IADR edit my abstract? No. Once you submit your abstract, it will not be edited in any way for content. Typographical or grammatical errors that appear in your abstract submission will also appear in the final online Scientific Program. Abstracts may be formatted only to follow IADR publication guidelines or requirements. 
  • What if I don't receive my notification letter? Does this mean my abstract was not accepted? IADR sends abstract decision notification letters (acceptance and non-acceptance) to all presenting authors. Sometimes email messages can be spam-blocked or sent to bulk folders so be sure to check those places first if you did not receive a scheduled notification. It is also helpful to add meetings@iadr.org to your safe sender recipient list in your email settings. These notifications are also available in your ScholarOne Abstracts Message Center. 
  • How do I know if my abstract was successfully received? You should have received a confirmation of submission email from the ScholarOne Abstracts site. This email is also available in your ScholarOne Abstracts Message Center.  
  • What platform will the IADR Virtual Experience take place on? The IADR has partnered with a company called Open Water to provide a robust virtual platform for attendees and presenters. Actual presentations will take using Zoom meeting systems. 
  • Will I be able to see attendees in my session? The Virtual Experience sessions will take place using Zoom, meaning all presenters and attendees will see all others in the session who have their cameras on. IADR encourages attendees to turn their camera on to better engage speakers.  
  • How will I be able to engage with people viewing my presentation? In addition to the live presentations where attendees can ask questions through Zoom chat or by raising their hand, all abstracts will have a unique page in the Abstract Gallery to include your full abstract, a PDF of material you upload, and an optional video or audio recording. Meeting delegates can engage with your presentation with a unique feed on each abstract from the time the platform launches to when it expires. We encourage you to flag these feeds for your abstract to be alerted when there are comments. 

 

For additional information or inquiries about abstracts/meeting proposals, please contact the IADR Meetings Department at meetings@iadr.org