The 2021 IADR/AADR/CADR General Session & Exhibition is now a 100% Virtual Experience!

    

General Information

Poster Presentation Times

Presentation Preparation and Pre-upload to IADR Abstract Gallery 

Virtual Platform Instructions and Information

Poster PDF Creation/Design Tips
 

 

General Information 

New! Presentation Format:

Each poster presenter will be given three (3) minutes for presentation. The remaining minute should be used to transition from one virtual presenter to the next. 

The presenter may use their time to either be conversational, discussing pieces of their research that may me more nuanced or they can deliver prepared remarks.

The remaining time in the session can be used for additional discussion.  

 

 

New! Virtual Presentation Requirements: 

Do NOT print a poster.

  • Presenters should log in prior to the start of the session to check in the poster session chair.  
  • All registered accepted presenters are required to pre-upload their presentations when instructed for inclusion in the IADR Abstract Gallery. Presentations must be uploaded in a PDF. Video or audio recording to accompany the PDF is optional, though highly recommended. The PDF will only be available in the IADR Abstract Gallery.  
  • Poster presenters are required to be prepared to share their screen live to present their PDF poster complete their presentation at their scheduled time.  
  • Presenters are required to keep their email addresses up to date. The email address that is listed on the presentation and used to register the presenter should be the same. 

 

Content of Presentation Requirements:  

  • Presentation number of the abstract, title and author(s) must be included on the poster. 
  • A conflict of interest statement should be included on the poster.  
  • Final Presentation Number: In late May 2021, after the presenter pre-registration deadline, accepted and registered presenters, will receive a FINAL PRESENTATION NUMBER for their poster presentation. The Final Presentation Number will be one of the search parameters in the virtual platform. While it is nice to include the final presentation number in the actual PDF of the presentation, it is not required.  
  • The presentation must cover the same material as the abstract submitted but does not need to include the submitted abstract. 
  • Audio recording of presentation (optional but strongly recommended). 

POSTER PRESENTATION TIMES:  

ALL TIMES IN EASTERN DAYLIGHT TIME (-4 UTC)

#Day of Presentation 

Poster Block #1 

Poster Block #2 

Poster Block #3 

Wednesday, July 21 

11 a.m.-12 p.m. EDT 

3:45 p.m.-4:45 p.m. EDT 

8 p.m.- 9 p.m. EDT 

Thursday, July 22 

11 a.m.-12 p.m. EDT 

3:45 p.m.-4:45 p.m. EDT 

 

Friday,  July 23 

 

11 a.m.-12 p.m. EDT 

3:45 p.m.-4:45 p.m. EDT 

 

Saturday, July 24 

11 a.m.-12 p.m. EDT 

   

 

 

presentation preparation and pre-upload to iadr abstract gallery:  

IADR Abstract Gallery  

As part of the Virtual Experience, meeting delegates will be able to browse the IADR Abstract Gallery for the duration of the platform being live. This gallery is a repository of all abstract presentations that are part of the meeting, inclusive of both oral and poster presentations. This extended visibility for abstract presenters is a key advantage of this new meeting format, extending the time presenters can interact and share research with other meeting attendees from around the world. 

Presenters of abstracts in poster sessions are asked to upload a PDF of their poster with an optional video or audio recording that is 5 minutes or less to engage delegates browsing the gallery. Video or audio recording is strongly recommended. This PDF can be your planned poster presentation or a unique snapshot of your research to encourage delegates viewing to attend your live presentation or post a question to you within the abstract discussion feed. 

 

Saving Poster as PDF* 

  • Depending on the program you use to create your poster, instructions may vary. There are 2 options when saving a poster as a PDF. 
  • If you have any interactive material on the poster, such as links meeting delegates can click, be sure to do the following: 
    • Find the “Save As” option in the menu if it exists. In the file type dropdown, select PDF (.pdf). 
    • If there is no PDF options in “Save As” you may need to Export the poster as a PDF. Find the Export option and selection the option to create an Adobe PDF.  
  • If you do not have links, you can also save as PDF in the following way: 
    • In the program, find the print function 
    • In the printer selection dropdown, select “Save as PDF” 
  • *Programs vary in instructions. If using a design platform provided by your institution and the above instructions do not provide an option for creating a PDF of the poster, we ask that you get instructions from your institution for that particular design program.  

 

Recording Your Presentation for the Abstract Gallery 

All presenters are asked to upload an audio or video file of them presenting that is 5 minutes or less. Meeting delegates will be able to play this recording when viewing your slides to learn more. This recording is an opportunity to reach more delegates and make more connections. 

 

Video: 

  • If you would like to record a video for upload, we ask that you follow the IADR recording tips
  • Meeting delegates will be able to view your poster at the same time as listening to your recording, so there is no need to have an image of the poster displayed while speaking.  
  • IADR recommends testing your audio and video with a short recording before recording your entire presentation. Record a short clip, then play back to check for audio and video quality. Once you complete your full recording, play back the full presentation to ensure the quality is how you want before uploading to IADR.  
  • Video format must be .mp4 to upload 
  • If you record with a phone or tablet, you will want to send to your computer to upload to IADR. 
  • The simplest method of recording is using the native video applications on your computer.  

Audio: 

  • If you prefer an audio only presentation, you can record the file using your computer or phone and upload as an .mp3 or .m4a file.  
  • Depending on the device you are using, you can use any of the following for your recording or use another program you are comfortable ​
    • Windows or Android Phone:  
      • Voice Recorder is a native app on windows devices. Open the start menu and search for “Voice Recorder”  
      • Open the app and when ready click the blue mic button to begin recording.  
      • After you have completed your recording, you can trim the start or end if necessary and save, then open the file location to locate the file to upload.  
      • If using an android device, you will want to send the file to your computer for upload to the IADR system.  ​
    • Mac or iOS 
      • Open the Voice Memos application on your mac computer or apple device.
      • Start the recording using the red record button and click done when you are finished. 
      • After the recording is complete, you can use the edit tools to trim the start and finish of the recording and save 
      • If using an iPhone or iPad, you will want to send the file to your computer to upload to the IADR system.  
  • IADR recommends testing your audio with a short recording before recording your entire presentation. Record a short clip, then play back to check for mic quality. Once you complete your full recording, play back the full presentation to ensure the quality is how you want before uploading to IADR. 

Additional Presentation tips will be provided in Speaker Training Guides closer to the General Session. 

 

virtual platform instructions and information: 

 

Equipment: 

Presentations will take place in the IADR Virtual Experience Platform. This platform uses Zoom for all sessions. You will need to ensure the computer you are using to present from is up to date and should test all your equipment before the day of your presentation.  

 

Test Zoom  

  • Visit https://zoom.us/start/webmeeting and create free account if needed 
  • This will launch a zoom meeting where you can practice your audio, camera, and screen sharing 
  • We will be using the Zoom meetings for the General Session presentations and the same general features you see here in your free account will work with some changes noted later. 

 

Test Your Audio 

  • A standalone microphone provides better quality than built-in computer mics. 
  • If using headphone mic, ensure it is clipped to your shirt so it does not move and bump your shirt as you move. 
  • Visit MicTests.com to test your mic 

 

day of presentation preparations:  

 

Speaker Readiness Preparations for Virtual Preparations:  

  • Speaker resources for navigating the IADR General Session Virtual Meeting Platform will be made available after the presenter pre-registration deadline of May 17, 2021. 

 

During Presentation

  • You are required to remain in your poster session at your assigned session time only. The IADR keeps track of presenters that are not at their poster for the duration of the session. Co-authors and/or mentors may be available to assist in answering questions however, they may not present the paper.  
  • You should be prepared to share their screen to complete your presentation at their scheduled time. 
  • You must be knowledgeable in your subject and answer questions during your presentation.  
  • If you are both a symposium speaker and a poster presenter at this meeting do not repeat symposium material in your individual presentation. 
  • If applicable, presenters should mention the sponsors of their research in their presentation. 

 

Poster PDF creation/design tips:  

  • Do not print a physical copy of the poster.  
  • Poster presenters can create their poster in the program they are used to or provided by their university. Presenters are encouraged to be creative.  
  • There are no required poster dimensions. Posters should be vertical in at least a 2:1 ratio, but can be longer.  
  • Avoid dark background for text boxes. Dark text on white it the easiest for most people to read.  
  • Briefly describe procedures and materials. Define all trade names first then use generic names throughout. All compounds and drugs must be identified.  

Additional tips for effective poster design*:  

*IADR does not require or endorse any of the poster creation and design opinions expressed on these third-party platforms.