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Award, Fellowship, and Grant Recipient Selection Policy and Procedures
For AADOCR Applicants
This document outlines the minimum requirements for the review and selection of all IADR/AADOCR awards, fellowships, and grants. All awards committees must have processes in place that meet these requirements, under the management of the Awards, Fellowships and Grants Coordinator.[i]
There are more than 50 IADR/AADOCR award, fellowship, and grant opportunities. Each award/fellowship has a Committee which recommends a recipient(s) to the appropriate Board Governance Committee, then ultimately to the Board of Directors, in most instances.
IADR and AADOCR wishes to recognize its members through its awards programs while also managing several awards, grants and fellowships supported by corporate sponsorships and donations. Award criteria, eligibility and application processes vary. A description of each award including scope, deadline date, frequency (annual, biennial, etc.), application process, award criteria, and past recipients, is maintained on the IADR and AADOCR award webpages above.
A Call for applications/nominations is included in blast emails to members, on the IADR and AADOCR websites and in monthly newsletters IADR Global Research Update (GRU) and AADOCR Science Advocate (SA).
Committees are vital to the successful review and implementation of IADR/AADOCR awards, and each year the Associations seek a diverse and inclusive group of volunteers, representing as many geographic areas and scientific disciplines as possible, to fill committee vacancies. Committee Members serve a three-year term (unless otherwise noted), while Chairs are selected from current Committee members and serve a one-year term (usually in their last year on the Committee).
There are three primary methods for submitting applications or nominations for IADR/AADOCR awards: via email to the Awards, Fellowships and Grants Coordinator, via the IADR/AADOCR online abstract site and via an IADR/AADOCR online awards submission site.
Deadline dates are clearly noted on the IADR/AADOCR award webpages. Extensions may be necessary due to a lack of appropriate number of applications or nominations.
All awards are assigned to an appropriate cycle that allows the necessary time for the selection process, recipient notification and award presentation.
All award applications/nominations must be submitted using the three primary methods described above. All applicants for AADOCR awards are required to agree to the AADOCR Policy for Honors and Awards upon submission of an award application or nomination.
[ii] Although the scoring and review processes vary for each award, the following are critical steps that are required to be completed in the selection process:
To assure a fair and equitable review for selection of IADR/AADOCR award, fellowship and grant recipients, the following award scoring method is used for a consistent and proven approach to allow for a reliable review of award applications.
IADR/AADOCR uses the NIH Scoring for Grants and Funding, specifically the 9-point rating scale:
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The IADR/AADOCR scoring system uses this 9-point rating scale (1 = exceptional; 9 = poor) in whole numbers only (no decimals) for most award applications.[i]
The scoring procedure for onsite/virtual award competitions are conducted by each Committee responsible for the onsite judging. Each Committee has thoughtfully developed these score sheets which are used in real time and time efficient review of competition presentations and winner selection held on the same day.
[i] There are exceptions to this policy for awards that are not competitive and are nominated and selected by Committee – e.g., Honorary Member, Gold Medal, Jack Hein, etc.
After approval by the Board of Directors, the following actions will take place:
Award recipients are intended to be recognized before their peers at the IADR/AADOCR General Session Opening Ceremonies if the recipient is in attendance.